Canada 150 Community Infrastructure Program – Application Guide

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Application Guide

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Table of Contents


The following instructions will assist you in completing your application for funding through the Canada 150 Community Infrastructure Program to the Federal Economic Development Agency for Southern Ontario (FedDev Ontario). Applications are being accepted until 5:00 p.m. EDT on June 24, 2016.

Application Process

Step 1: Refer to the eligibility criteria in the Program Guidelines to ensure your project meets program criteria.

Step 2: Open the Canada 150 Community Infrastructure Program Application Form and select the Save as button at the top. This will allow you to download the form to your local computer and to save information as you enter it.

Step 3: Using the Application Form Guidance below, complete the form. The numbered sections below correspond with the numbering on the Application Form. Prepare all supporting documents (if applicable). Remember to save your work often.

Step 4: Attach all supporting documents to your Application Form by selecting the Add Attachments button at the top of the form.

Step 5: Once your application package is complete, ensure you are connected to the Internet and then select the Submit button on the last page to send your Application Form and supporting documents to FedDev Ontario.

Step 6: Once your application package is received, a confirmation message will be displayed on your screen: "Your application has been successfully submitted to the Canada 150 Community Infrastructure Program Intake Two." There is no need to resubmit your application once this confirmation is received.

Step 7: Please save and print a copy of the application package and the confirmation message for your records.

If you have any questions about the program or the application process, please email or call the toll free line at 1-866-593-5505.

Application Form Guidance

Organization

4. Applicant Type

In order to be considered for Canada 150 Community Infrastructure Program funding, projects must be duly authorized or endorsed by a resolution of Council, Band or Board of Directors, as applicable. The resolution may be attached to your application, but must be received before a contribution agreement can be executed.

Not-for-profit applicants must attach the following documentation to their application:

Project Information

7. Project Title

Provide a short, clear and concise title describing your project, beginning with the text provided in the drop-down menu and ending with the actual name of the facility or infrastructure asset. See the following sample project titles:

8. Project Address

Provide the physical location of the project site. If the project site does not have an address, provide one of the following: the nearest intersection, legal land location, latitude and longitude or a point of interest. Projects taking place in multiple locations will not be considered. The project must be located in southern Ontario, which means it must fall within one of the following 37 Statistics Canada census divisions:

Stormont, Dundas and Glengarry; Prescott and Russell; Ottawa; Leeds and Grenville; Lanark; Frontenac; Lennox and Addington; Hastings; Prince Edward; Northumberland; Peterborough; Kawartha Lakes; Durham; York; Toronto; Peel; Dufferin; Wellington; Halton; Hamilton; Niagara; Haldimand-Norfolk; Brant; Waterloo; Perth; Oxford; Elgin; Chatham-Kent; Essex; Lambton; Middlesex; Huron; Bruce; Grey; Simcoe; Haliburton; and, Renfrew.

A list of the communities that form each census division is available online.

10. Do you own the asset in which the infrastructure investment is being made?

Applicants that do not own the infrastructure asset must attach an Applicant Declaration and Landlord Authorization form (PDF, 66 KB, 1 page) to their application.

11. Does the project result in an increased footprint to an existing community infrastructure asset?

Specify if the project work will result in an increase to the footprint of the infrastructure asset. The increase must not exceed 50 percent of the existing asset's footprint (square metres or square feet).

12. Project Description

Outline the major work components that will be completed for the project. See the following sample project descriptions:

Renovate community centre basketball courts and change rooms. The work will include:

The municipality will improve its existing 25-kilometre trail and expand it by approximately 5 kilometres. The work will include:

14. Briefly describe the economic benefits to the community that will result from the project.

Economic benefits that will result from the project may include, but are not limited to, the following:

15. Describe how the project is linked to Canada's 150th anniversary of Confederation?

For example, does the project contribute to modernizing Canada's infrastructure, do the upgrades provide long-term benefits to a community, does it have historical significance related to Confederation, or will its improvement contribute to celebrating Canada's 150th anniversary?

17. Describe any project elements that advance a clean growth economy.

Does the project include any components related to energy-efficiency improvements or retrofits or incorporate the use of clean, green and/or sustainable materials or technologies? Some examples of this may include: installing a more efficient energy source, a green roof or a rainwater collection system or improving natural amenities such as parks, trails and other outdoor recreational assets.

18. Please describe the extent to which the asset is open to the public and identify any restrictions, existing or planned, to its use.

The project asset, and any components thereof, must be open for use by the public. Explain if the asset is open for use by all members of the public or if use is restricted in any way. For example, identify if access is:

19. Describe the extent to which regional community-based partnerships will be formed as a result of this project.

Explain how regional community-based partnerships will be developed as a result of the project and provide a list of the partners involved in the project. Partnerships can be monetary and non-monetary in nature.

20. Project Start / End Date

Provide the expected date for when the project will begin (or if the project has already begun, the date for when the project began), and the expected date the project will be completed. Costs incurred prior to April 1, 2016 will not be reimbursed and your project must be substantially completed by March 31, 2018.

Environmental Considerations and Aboriginal Engagement

22 (a). Is the project located on federal lands?

Federal lands are defined in section 2(1) of the Canadian Environmental Assessment Act, 2012 (CEAA 2012) as: lands that belong to Her Majesty in right of Canada, or that Canada has the power to dispose of, and all waters on and airspace above those lands, other than lands under the administration and control of the Commissioner of Yukon, the Northwest Territories or Nunavut; the internal waters of Canada, in any area of the sea not within a province, the territorial sea of Canada in any area of the sea not within a province, the exclusive economic zone of Canada, and the continental shelf of Canada; and reserves, surrendered lands and any other lands that are set apart for the use and benefit of a band and that are subject to the Indian Act, and all waters on and airspace above those reserves or lands.

22 (b). Is the project deemed to be a 'designated project' under the Canadian Environmental Assessment Act, 2012?

"Designated project" is defined in section 2(1) of CEAA 2012 as: one or more physical activities that are carried out in Canada or on federal lands; are designated by regulations made under paragraph 84(a) of CEAA 2012 or designated by an order made by the Minister of the Environment under subsection 14(2) of CEAA 2012; and are linked to the same federal authority as specified in those regulations or that order. It includes any physical activity that is incidental to those physical activities.

Project Costs and Proposed Financing

24. Have you previously received funding for this asset from another federal government program(s)?

If you have previously received funding for the project asset from another federal government program(s), indicate from which program(s) and the amount of funding that was approved. Please specify if your project asset has already received government funding, but for work that is different than what is proposed in your application.

25. Does your organization owe money to the Government of Canada?

Indicate if your organization has any outstanding loans, contributions or tax arrears that are owed to the Government of Canada.

26. Project cost(s) to be incurred (HST rebate excluded) and Proposed Financing

Detail the eligible project costs, by type of activity.

Identify all sources that will contribute financially to the project.

Contingency costs may be up to 10 percent of the total project cost (Planning/Design/Engineering, Repair/Construction, Project Management and Other).

Please ensure that total funding from all sources equals total eligible project costs.

FedDev Ontario funding requested

Indicate how much federal funding you are seeking. While the program can provide up to 50 percent of the total eligible project costs, priority may be given to recipients seeking no more than 33.3 percent. The amount of federal funding cannot exceed $1 million per eligible project.

Other government funding

Indicate the specific program name and amount of any other federal, provincial or municipal funding being requested or already committed to the project.

If you are waiting to receive details on other funding, you must indicate in your application both the source and the amount of funding that is unconfirmed ("intended" or "neither" in the application form).

Other funding

Indicate other non-government funding being requested or already committed to the project, including not-for-profit and private sector.

Eligible Project Costs

Eligible costs are costs considered to be direct and necessary for the successful implementation of an eligible project and are paid by an eligible recipient under a contract for goods or services, excluding those explicitly identified in the Program Guidelines. Eligible project costs can only be reimbursed to the recipient if a contribution agreement is signed by both parties. Costs must first be incurred and paid by the recipient, and if deemed eligible, will then be reimbursed at the prescribed percentage of federal contribution.

Eligible costs for support under the program are as follows:

FedDev Ontario reserves the right to make the final determination on the value of contributions and to exclude expenditures deemed to be ineligible or outside the scope of the project.

Ineligible project costs include:

27. Projected cash flow of FedDev Ontario funding

Indicate the amount of FedDev Ontario funding broken down by fiscal year (year starting April 1 and ending March 31).

Certification

The application must be certified by the Applicant's Chief Administrative Officer, Band Council or Aboriginal Government Authority Chief, President or Officer with signing authority for the organization.

Submission of Application

Project applications and supporting documentation must be submitted no later than 5:00 p.m. EDT on June 24, 2016. Once your application has been submitted, the following confirmation page will appear on your screen. There is no need to resubmit your application once this confirmation is received. It is recommended that you print the confirmation for your records.

Confirmation message

Federal Economic Development Agency for Southern Ontario / Agence fédérale de développement économique pour le Sud de l'Ontario - Innovation, Science and Economic Development Canada / Innovation, Sciences et Développement économique Canada

Federal Economic Development Agency for Southern Ontario (FedDev Ontario)

Your application has been successfully submitted to the Canada 150 Community Infrastructure Program
Intake Two.

Application Number: 4030620160520

Please save this confirmation for your reference and note the above application number in future correspondence.

Thank you for your interest in the program.

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