Regional Relief and Recovery Fund - Application guide

Regional Relief and Recovery Fund (RRRF)

The Regional Relief and Recovery Fund (RRRF), delivered by FedDev Ontario, will provide financial contributions (interest-free loans) to help support business’ fixed operating costs, where revenues have been affected by the COVID-19 pandemic. The RRRF seeks to support southern Ontario SMEs to address gaps in or supplement other federal relief measures, as well as complement those provided by other levels of government. In particular, the RRRF seeks to provide support to southern Ontario SMEs that do not qualify for, or have been rejected from, current Government of Canada COVID-19 relief measures, or are experiencing ongoing funding needs despite having accessed other funding measures.

This application guide has been developed to provide instructions to applicants on how to complete FedDev Ontario's Application for Funding for the RRRF. Refer to the program guidelines for information on program objectives, eligibility criteria, funding, and the application review process.

Application guide helpful tips

Complete all mandatory fields in each section or indicate if a field is not applicable.

Use only the space provided. The use of point form is acceptable, provided that the information is clear. Supplementary materials other than those identified in the Application for Funding should not be submitted.

Use the best available information at the time of completion of the application. 

The information contained in your Application for Funding is subject to the Access to Information Act and the Privacy Act.

Incomplete Applications, with missing mandatory information or documentation, will not be assessed and will be considered ineligible for funding. Applicants are permitted to re-apply with a completed Application for Funding, however the application will be considered a new application and assessed in queue of submission.

Applicants are encouraged to contact FedDev Ontario at 1-866-593-5505 if they have any questions regarding the Application for Funding.

What are the application steps and how do I access the Application for Funding?

Step 1: Refer to the eligibility section in the program guidelines to ensure your project meets program eligibility criteria.

Step 2: Download the Application for Funding:

  • Right-click the ‘Submit your application’ link under the applicant toolkit menu and select ‘Save target as’ or ‘Save link’ to download the Application for Funding to your computer in Portable Document Format (PDF).
  • Open the file using a PDF reader. If you do not already have a reader installed on your computer, there are several PDF readers available on the Internet for PC and MAC users. It is recommended that applicants use Adobe Reader 10 or higher.
  • If you are using Internet Explorer, the form will open automatically if you click ‘Submit your application’ and can be completed in the browser.

Step 3: Using the Application Guide, complete the Application for Funding. The sections below correspond with the sections in the Application for Funding. Prepare all requested documentation. Remember to save your work often.

Step 4: Attach all documentation to your Application for Funding by selecting the Add Attachments button at the top of the form.

Step 5: Once your application package is complete, ensure you are connected to the Internet and then select the Submit button on the last page to send your Application for Funding and required documentation to FedDev Ontario.

Step 6: Once your application package is received, a confirmation message will be displayed on your screen: "Your application has been successfully submitted to FedDev Ontario."

Step 7: Save and print a copy of the application package and the confirmation message for your records.

How to complete the Application for Funding

Applicant information

  1. Legal name of Applicant: The name of the incorporated business or organization that appears on your incorporation documents.
    Operating name: The name under which the business is publicly conducted e.g., 123456 Ontario Ltd., operating as XYZ Technologies.
    Type of Organization: Select from the drop down menu, what most accurately reflects your organization type (Canadian or provincially incorporated businesses, Co-operatives or Indigenous organizations such as Indigenous-owned businesses).
  2. Is the Applicant a subsidiary? If yes, identify the parent entity and its location: A subsidiary is a company which has a controlling interest in its shares owned by another company. Provide the legal name of the parent entity and head office location.
  3. Business Number: The business number is a unique 9-digit number assigned by the Canada Revenue Agency.
  4. Nature of your organization: Select what industry most accurately reflects the organization, or select other to specify.
  5. Priority area: If applicable, select the priority area that aligns with the nature of your organization, and explain how your organization aligns with the priority area selected. If there is significant demand for the funding available, priority may be given to SMEs that are significant employers in communities and critical industries, such as: manufacturing, technology and tourism.
  6. Overview of business/organization history: In this section, provide details including, date of establishment, ownership and management team, major products and/or services provided.
  7. Applicant location: The complete address where the company seeking RRRF funding is located. This could be different from its headquarters.
  8. Applicant headquarters location: Indicate whether the Application Location (7.) is the same as the organization’s headquarters.
  9. Applicant mailing address: Provide the complete address, if different from the Applicant Location.
  10. Official language for correspondence: Select between English or French as the preferred language for correspondence.
  11. Date of Incorporation (YYYY-MM-DD): The date stated on the company's Articles of Incorporation.
  12. Date of organization’s fiscal year end: Provide the month and day of your organization’s fiscal year end.
  13. Number of full-time employees in Canada: A Full-Time Employee (FTE) = the employment of one person full-time, or more than one person part-time, such that the total working time is equivalent to one person working full-time. Generally, full-time positions will involve between 35-40 hours in a regular workweek.
    Number of employees outside of Canada: Indicate the total number of full-time employees working for the business or organization outside of Canada.

Authorized organization contact

  1. Who is authorized to represent the business or organization, and who will be the main point of contact regarding the funding request? Ideally, the authorized organization contact is also a signing officer. If not, confirmation of that person's right to represent the company may be required.

Note this cannot be a consultant, as FedDev Ontario will only communicate with the applicant.

Financial contact within organization

  1. Provide contact information for the financial contact within the business or organization who will be the main point of contact for all finance related matters concerning the funding request and who has signing authority with your organization.

COVID-19

  1. Application for other government funding: Use the drop down menu to select any other federal or provincial support measures for which you have applied. Applicants are expected to have already applied to other Government of Canada emergency credit relief measures, for which they are eligible including, but not limited to:
    • Business Credit Availability Program (BCAP)
    • Canadian Emergency Business Account (CEBA)
    • Canadian Emergency Commercial Rent Assistance (CECRA) - Received by the applicant or their landlord
    • Canada Emergency Wage Subsidy (CEWS)
    • CRA Temporary 10% Wage Subsidy
    • Service Canada Work-sharing program
    • NRC-IRAP Wage Subsidy
    • Emergency loans through CFDCs
    • Indigenous Business Support Loans
    • BDC Co-Lending Program for SMEs
    • Other federal programs announced, please specify
    • If you have received the Canada Emergency Wage Subsidy or the NRC-IRAP Innovation Assistance Program, costs associated with salaries and benefits will not be considered for support under the RRRF.
    • Indicate the amount of funding requested, if still under review, or amount approved, and the status of your request.
      • If you have contacted a department or agency of the Government of Canada to inquire about your eligibility for any of the programs listed above and received verbal confirmation that you are not eligible, select the relevant Measure/Program Name, enter $1 as amount requested, and select “Rejected as not eligible” as your status.
    • Applicants must demonstrate that they have attempted to access other federal relief supports, and were either ineligible or declined funding, or that they are experiencing ongoing funding needs despite accessing other funding measures. However, priority will be given to applicants that have had difficulty accessing existing relief measures.
    • FedDev Ontario will not provide funding to applicants that duplicates support provided through other programs.
    • One Application for Funding per Applicant is permitted. Multiple and concurrent applications from the same Applicant will not be considered.
  2. Hardships resulting from COVID-19: Describe the current impact of COVID-19 on your business, or organization, including length of closures, planned or actual layoffs, revenue impacts, etc. Where possible, measure the impact using year-over-year comparative data. If you are a seasonal tourism oriented business, explain how COVID-19 is expected to impact or has impacted your spring and summer season.
  3. Access to credit: Indicate whether your organization has access to other forms of credit (e.g., lines of credit from an existing commercial lender). If not, describe the barriers that exist to accessing commercial financing for working capital.
  4. Closures related to COVID-19: Indicate whether your organization had to close completely due to a public health request and/or government directive. Indicate the date of closure, and if you have since reopened.
  • Quantifying the impact: Specify the intended outcomes from accessing financial support through the RRRF, by indicating whether this funding is intended to avoid layoffs or bankruptcy. Also, indicate how many jobs are expected maintained as a result of the funding received.

Financial information

  1. Funding request greater than $40,000: Indicate if you are requesting funding greater than $40,000.

    Financial Statement information: Using the information listed in your company’s financial statements, provide the value in Canadian dollars for your company’s total revenues and net income/loss. For requests greater than $40,000, provide the value in Canadian dollars for your company’s current assets, current liabilities, long-term assets, long-term liabilities, operating expenses, and interest charges, for the time-periods identified. Include information for the period from January 1 to April 30 for 2019 and 2020. If you have been in operation for less than a year, indicate under the 2019 fiscal year.

  2. Pre-revenue company: Are you a start-up company that has not yet generated any revenue streams from the products and/or services provided?
    Angel or venture capital investment: Has your company raised any angel or venture capital funding? If so, provide the name of the investor and the amount.
  3. Arrears on outstanding debt: Does your company have a debt that is overdue after missing one or more required payments? The amount of the arrears is the amount accrued from the date on which the first missed payment was due.
  4. Use of the requested funding: Provide a high-level description (200 characters) of how the funding will be used.
  5. Describe the main activities: Detail the activities that you will undertake with the requested financial support, the reason(s) for requesting the funding, and the outcomes (anticipated results from the funding).
  6. Address where the physical activity will occur: Provide the primary address of the location where eligible costs related to the request for funding are being incurred.
    Federal lands. Indicate whether any of the proposed activities will occur on Federal Lands, as defined in the Impact Assessment Act. Activities on Federal Lands could be subject to additional requirements.

Total annual operating costs

  1. The purpose of this program is to support fixed operating costs that are not supported through other programs. List your total fixed annual operating costs for 2020/21. This includes costs such as:
    • Utilities
    • Monthly insurance payments
    • Bank interest charges
    • Professional fees
    • Rent
    • Wages
    • Property taxes
    • Other – please specify

Results

  1. Estimate the total number of full-time equivalent (FTE) jobs that would be maintained at the end of the support period.
    • FTE jobs = the employment of one person full-time, or more than one person part-time, such that the total working time is equivalent to one person working full-time. Generally, full-time positions will involve between 35-40 hours in a regular workweek.
    • Do not include FTEs employed by suppliers or contracted services. Jobs must be a direct result of this funding request.

Equality and diversity

  1. The Government of Canada is committed to equality and diversity so that all Canadians have the opportunity to participate in and contribute to the growth of the economy.
  • Filling in the following sections may influence a funding determination. If your organization does not meet the definitions provided or you do not wish to declare your status, leave the fields blank.
  • Is your organization led or majority led by of the following groups or will your organization influence any of the following federal inclusive growth priorities?
    • Women
    • Indigenous peoples
    • Members of Official Language Minority Communities
    • Youth
    • Persons with disabilities
    • Newcomers to Canada
    • Visible minority who own or run an enterprise
    • LGBTQ2+
    • Other, please explain
  • Led or majority led is defined as an enterprise with one or more of the federal inclusive growth priorities groups, with a long-term control and management of the business and an active role in both strategic and day to day decision making.
  • If you identified that your organization will influence any of the federal inclusive growth priorities identified above, please explain how.

Mandatory attachments

  1. Include the following mandatory documentation as an attachment to the PDF form:
    • (1) historical financial statements for the last two fiscal years;
    • (2) most recent interim financial statement; 
    • (3) incorporation documents; and
    • (4) a completed officer’s certificate. (please complete, sign and attach the template found on the RRRF page)
  • Applications submitted without these documents will be considered incomplete and will not be assessed.
  • If the company has existed for less than one year, or if the company's financial statements are not available for the current operating year, acceptable alternate financial statement standards could include:
    • Review engagement; or
    • Notice to reader; or
    • CFO attested, or by the CEO or equivalent, if a company does not have a CFO.

Certification

  • Certification is the act of signing a formal document to confirm that you are bound by its contents.
  • Making a false statement or providing misleading information may result in the Minister exercising any remedy available to him/her at law.
  • You must complete and sign the Certification.
  • Checking ‘I Agree’ provides an authorized signature of your business or organization certifying the information provided on the application.

Application checklist

  • Did you complete the application form including the mandatory fields?
  • Did you attach the mandatory documents – financial statements for the last two years, interim financial statements, and incorporation documents?
  • Did you complete and attach the signed Officer’s Certificate?
Date modified: